EMPLOYMENT OPPORTUNITY:

Title:                  Executive Assistant to the Vice President of Corporate Services & Chief Financial       

                            Officer (CFO) and Foundation Associate

Division:            Executive Services and Weeneebayko Foundation

Site:                    Moosonee with some travel to Moose Factory

Reports to:        Vice President of Corporate Services & CFO

Status:                Permanent Full-Time 

The Weeneebayko Area Health Authority (WAHA) is seeking a qualified professional to fill the key role of Executive Assistant and Foundation Associate.

The Organization: 

Weeneebayko Area Health Authority (WAHA) is the leading health care provider on the western James Bay coast. WAHA comprises of hospitals in Moose Factory, Fort Albany, and Attawapiskat, with a Health Centre in Moosonee. WAHA also provides regional outpatient programs, as well as Paramedicine services in Moose Factory, Moosonee, Fort Albany, Kashechewan, Attawapiskat, and Constance Lake. The span of services, complexity of care needs in the region, and the depth of health integration has made WAHA a leader and a model of health care services in Northern Ontario. WAHA consists of 450 employees, a Physician team, many students, as well as community stakeholders. It is affiliated with Queens University and offers many educational opportunities for current and prospective team members.

Key Responsibilities:

Handle administrative functions for the Vice President of Corporate Services & CFO and other tasks as assigned by the Senior Leadership Team.

Schedule and organize virtual and face-to-face meetings with internal and external clients, coordinate executive communication, and facilitate work-related travel itineraries and details.

Prepare reports, draft letters, and create and distribute presentations, directories, and memorandums.

Partake in the coordination of the capital planning process by preparing meeting agendas and taking minutes for various committee meetings.

Communicate and develop a strong relationship with members of the WAHA team, Board of Directors, government officials and stakeholders. 

Foundation Related Responsibilities:

Responsible for planning, implementing and reviewing fundraising events for the hospital while reporting and communicating foundation activities to various stakeholders.

Maintaining and cultivating third-party stakeholder relationships

Develop and submit funding applications/proposals and supporting documentation

Overseeing and managing social media platforms such as Facebook, Twitter, Instagram and LinkedIn.

Demonstrates behaviours consistent with the Weeneebayko Foundation’s values – Gratitude, Accountability and Respect and represents the Weeneebayko Foundation in a positive light.

Qualifications & Experience:

Excellent interpersonal skills

Strong work ethic and organizational skills

Demonstrated ability to prioritize and multitask to meet Vice President and CFO’s deadlines

Exercise superb judgment and discretion in handling confidential and sensitive information and situations

Proficiency of Microsoft Office Suite and software programs

Post-secondary diploma in business administration or a related discipline is preferred

Previous work experience at an Executive level or other relevant experience providing administrative support

Experience working in a health care and/or fundraising setting is considered an asset 

How to apply:

The successful candidate must provide a valid Criminal Record Check within a specified time frame.

Please apply in writing, providing three recent work references, quoting Competition 2022-275.

Human Resources Weeneebayko Area Health Authority

P.O. Box 664 Moose Factory, ON P0L 1W0

Resumes can be emailed to jobs@waha.caor faxed to 705-658-4917

This position will remain open until a suitable candidate is hired

For more information contact the HR team by email above

Only those selected for an interview will be contacted

·Please be advised that in order to be eligible for employment at Weeneebayko Area Health Authority, all new hires must have received the full series of a COVID-19 vaccine or combination of COVID-19 vaccines approved by Health Canada

Weeneebayko Area Health Authority is an inclusive employer. Accommodations are available in accordance with the Ontario Human Rights code and Accessibility of Ontarians with Disabilities Act, 2005.